RESPONSIBILITIES:
- Handle light bookkeeping using QuickBooks (entries, reconciliations, reports)
- Assist in payroll coordination and payment processing (via PayPal and other platforms)
- Support the executive in processing contracts and invoices
- Communicate with clients or vendors regarding billing and finance-related matters
- Maintain organized financial records and documentation
- Collaborate with internal HR and tech teams for smooth backend processes
- Assist with basic admin tasks such as reviewing emails, scheduling follow-ups, and flagging important communications
WHAT YOU BRING TO THE TABLE:
- Proven experience with QuickBooks Online and PayPal
- Comfortable with general accounting principles (bookkeeping, payroll cycles)
- Excellent organizational and time management skills
- Strong communication and follow-up skills
- Experience using Microsoft 365 tools — especially Outlook, Excel, Teams, Word
- Ability to learn quickly and adapt to new tools (including in-house AI automation tools)
- Available to work East Coast business hours
- Female candidate preferred (team culture alignment)
TOOLS YOU’LL USER:
- QuickBooks Online
- PayPal
- Microsoft Outlook, Excel, Word, Teams
- Calendly
- AI tools for task automation (training provided)
NICE-TO-HAVES:
- Experience supporting executives or admin teams
- Previous work in a virtual or remote setup
- Familiarity with contract handling and basic legal or HR documentation
POSITION DETAILS:
- Type: Contractor
- Start Date: ASAP